Clubs
The school has an extensive program for student activities. At the beginning of the academic year, students are given Club Preference Form with Club Descriptions for club activity participation. The student, with parental advice, chooses the club he/she wishes to join for the year. Clubs are categorized as Academic, Leadership and Religious, Sports, Music and Arts.
Club activity periods are graded and are held on the first three Tuesdays of each month for the Grade School and the first three Thursdays of each month for the High School.
1. CLUB FAIR
Rationale
Over the years, the Student Clubs and Activities Office with the assistance of the Grade School and High School – Student Representative Coordinating Council had been promoting the different clubs and organizations through the Club Promotion where the clubs and organizations are presented to the students to choose the right club that will best suit their interests. Last A.Y. 2104-2015, SCAO decided to change the format of Club Promotion into a Club Fair which is more relaxed, unconventional, festive, and out-of-the-box experience that will surely help the students to choose the appropriate club for themselves. The set up will be similar to a funfair where a table / booth is assigned to a club that the club moderator and/or club members will use to advertise their club.
Objectives
1. To assist the students in choosing the appropriate club suited to their interests
2. To promote the different clubs and organizations that can improve student skills and talents
3. To offer a more relaxed, unconventional, and out-of-the-box experience that can help the students in right decision making
4. To enhance the holistic formation of the students through membership in the different clubs and organizations
5. To live the Lasallian Core Values of FAITH, ZEAL for SERVICE, and COMMUNION in MISSION through the various club activities and formation
6. To transform students into a Lasallian Christian achiever for God and country
Date and Venue
Club Fair is scheduled in the month of July for Grade School and High School the Sports Pavilion.
Guidelines
Before the fair:
1. Letter to parents with attached club preference form and list of clubs will be provided by SCAO. Parents are expected to assist their child in choosing three clubs.
2. All students from Grade 3 to 4th Year High School are required to join a club of their interests provided that they will successfully pass the qualification/requirements (if there is any).
During the fair:
3. A separate area at the Sports Pavilion will be provided for the Grade 3 and Grade 4 students while Grade 5 to 4th Year high school will join the Club Fair. They will go around the Club Fair Area during the designated time to scout for the clubs that will best fit their interest. Each level will be given allotted time to look for a club using their Club Preference Form. After the given time expires, they are expected to return to their assigned area.
Note: Grade 1 and Grade 2 moderators/advisers may use the first club meeting for their introduction and initial activities.
4. Students are encouraged to decide their chosen club before the Club Fair ends.
5. Students will register their names on the club registration booth to make their application valid.
6. Certificates and special tokens will be awarded to the most creative, most organized, and most participated (no. of club members who helped in the preparation) club/booth.
After the fair:
7. After two days, they will check if their names are listed on the posted Club lists along Gate 2 Covered Walk. Grades 3 and 4 lists will provided by their respective advisers.
8. In case their names appear more than once on any of the club lists, they will have to choose their final club and inform the moderator of the club they have chosen on the next club meeting.
9. In case their names do not appear on any of the club lists, they will inform/inquire the SCAO’s Information Desks located at Gate 2 Covered Walk before the club time ends.
10. They will be given a list of clubs that they can still apply for on or before the third meeting.
11. They will have to make their final choice on or before the second club meeting. After they have found a club, they will submit their Club Preference Form to their Club Moderator on the third club meeting (finalization of membership).
12. A Club Membership Form will be given to them by the moderator/s to be accomplished and to be submitted to their Homeroom advisers.
13. An Attendance Card will also be given which will be signed by their respective club moderator every meeting. Safekeeping of the Attendance Card is highly encouraged. Lost Attendance Card should be reported to the Student Formation Officer. (For High School only)
2. CLUB MODERATORS' SPECIFIC FUNCTIONS
Submission of Required Documents
1. Submits the Club Activity Design (CAD) with club name, rationale/descriptions and plan of activities for three terms: 1st Term CAD due two weeks before the Club Fair, 2nd Term CAD due before the end of 1st Term, and 3rd Term CAD due before the end of 2nd Term;
2. Submits soft copy of final list of members, a day after the third club meeting. List must include the student number, complete name, level and section of the members;
3. Prepares and submits Summary of Activities/Club Kit every end of the term with:
3.1. Name of Club and short description
3.2. By-Laws/Constitution
3.3. Moderator’s Profile
3.4. List of officers
3.5. List of members/Membership Roster
3.6. Activity Designs
3.7. Attendance sheet every meeting
3.8. Minutes of the meeting/List of accomplished activities per club meeting (c/o Club Secretary)
3.9. Memos, letters, certificates/ awards (optional) & other pertinent documents
3.10. Output/ pictures
3.11. Grades of members
3.12. Reflections of students and/or moderator per activity and/or per term
3.13. Evaluation: weakness & strengths of the club, accomplishments and recommendations (after a year)
4. Submits Best Club Member to SCAO on the 2nd club meeting of the third term.
Club Supervision
5. Promotes his/her own club during the Club Fair (considered first club meeting) with the assistance of its members/SRCC;
6. Participates in seminar/workshops and meetings conducted or organized by the SCAO;
7. Coordinates with the SCAO Head and provides activities if absent during club time;
8. Initiates and supervises the elections of officers of the club/organization;
9. Monitors the attendance of the officers and members by signing the Club Attendance Form (for HS) and by using the attendance sheet every club meeting;
10. Collects and signs the Club Membership Form of the members on the third club meeting (finalization of members);
11. Coordinates the planning and schedule of major activities/output/outreach of the club with the SCAO Head;
12. Sends information to parents regarding the club requirements, significant events in his/her club, attitude or performance of students;
13. Encodes club grades on time and double checks club grades of members in class composites;
14. Plans, strictly supervises and evaluates activities of the club with officers/ members;
Empowering the Club Officers and Members
15. Monitors the involvement and participation of the officers and members in the club activities;
16. Makes sure that the club he/she is handling collaborates with other clubs for the output or collaborates with the academic coordinator during their subject area activities;
17. Helps his/her members in planning inreach/outreach activities;
18. Involves parents in club activities, in coordination with Parents Association and SCAO;
19. Involves the members/officers in planning the Activity Design per term.
3. ACTIVITY GUIDELINES
a. Club Meetings
Membership
Schedule (subject to change)
Attendance
Grading System
1. Club activities are graded.
2. A rubric for the basis of grades is provided to all moderators.
3. The following are the components:
Performance - 35%
Behavior - 30%
Attendance - 20%
Promptness - 15%
Total - 100%
4. Below are the numerical grades with their letter equivalents:
A (95 - 100)
Am (90 – 94)
Bp (85 - 89)
B (80 – 84)
Bm (75 - 79)
C (70 - 74)
D (65 - 69)
*C and D are failing grades
Requirements
Venue
b. Seminars, Workshops and the Like
1. Write a letter addressed to the SCAO Head or provide the SCAO Head a copy of the invitation from the organizers.
2. Accomplish the Activity Plan Sheet (3 copies) and Parental Consent Form (templates shall be given by the SCAO Head).
*Upon approval, Parental Consent Forms shall be given to students at least 3-4 days before the activity or earlier, to have more time for collection/confirmation.)
3. Do include the other requirements below:
3.1. Reservation of venue (online reservation – Physical Facilities Office) and equipment (at the LRC Non-print)
3.2. Reservation of transportation, if needed (Trip Ticket and online reservation – CDSO)
3.3 List of participants (complete name, grade/year level and section)
4. Be with the students the whole duration of the activity. No moderator, no activity.
5. During an approved activity, an adult leader may be tapped to give assistance to the moderator (optional). The moderator will be the one to choose the adult leader. The moderator is expected to orient the adult leader/s about the whole activity.
6. Coordinate with the Finance Department to open a depository account after the schedule/collection of fees is approved by the LFMD Director and the Principal.
7. Follow DLSZ School Rules, NO STYRO policy, Carbon Neutral advocacy, and CLAYGO at all times.
8. The list of participants including the speakers, guests, moderators and adult leaders shall be submitted to SCAO and CSO.
9. On Visitors: Write a letter to the Campus Services Office Head or to the Director for Administrative Services noted by the SCAO Head. The security shall have the list of visitors coming, 2-3 days before the approved activity for security purposes.
10. The moderators should emphasize proper decorum and proper attire to the participants.
11. A written report/insights/article and photos for CoPo, YO and DLSZ website are required to submit to SCAO after the event.
c. Outreach Activities
1. Coordinate with SAO regarding the proposed details of the in-reach (the date, possible number of participants and the proposed activities).
2. Seek the approval of your immediate head and principal if the outreach is scheduled during weekdays.
3. Inform the SCAO regarding the details of the outreach such as the date, possible number of participants and the proposed activities.
4. Accomplish the Activity Plan Sheet (3 copies) and Parental Consent Form (templates shall be given by the SCAO Head).
*Upon approval, parental consent forms shall be given to students at least 3-4 days before the activity or earlier, to have more time for collection/confirmation.)
5. Accomplish the trip ticket for transportation.
6. Reserve medicine kit from the clinic.
7. Submit the names of the adult leader/s who will assist the moderator. The moderator will be the one to choose the adult leader/s. He/She is expected to orient the adult leader/s about the whole activity. The moderator is expected to be with the students the whole duration of the activity. No moderator, no activity.
8. Coordinate with the Finance Department to open a depository account after the collection of fees is approved by the LFMD Director and Principals.
9. Follow DLSZ School Rules, NO STYRO policy, Carbon Neutral advocacy, and CLAYGO at all times.
10. Submit the list of participants including the moderators and adult leaders to SCAO and CDSO.
11. Emphasize proper decorum and proper attire to the participants.
12. Evaluate the activity using outreach/in-reach evaluation form from SAO.
13. Send soft copies of photos to SCAO.
d. In-reach Activities
1. Coordinate with SAO regarding the proposed details of the in-reach (the date, possible number of participants and the proposed activities).
2. Seek the approval of your immediate head if the in-reach is scheduled during weekdays/class hours.
*Upon approval, parental consent forms shall be given to students at least 3-4 days before the activity or earlier, to have more time for collection/confirmation)
3. Inform the SCAO Head of the details.
4. Accomplish the Activity Plan Sheet (3 copies) and Parental Consent Form (templates shall be given by the SCAO Head).
5. Do include the other requirements below:
5.1. Reservation of venue (online reservation – Physical Facilities Office) and equipment (at the LRC Non-print)
5.2. Reservation of transportation
5.3. Reserve medicine kit from the clinic
6. Submit the names of the adult leader/s who will assist the moderator. The moderator will be the one to choose the adult leader/s. He/She is expected to orient the adult leader/s about the whole activity. The moderator is expected to be with the students the whole duration of the activity. No moderator, no activity.
7. Coordinate with the Finance Department to open a depository account after the schedule/collection of fees is approved by the LFMD Director and Principals.
8. Follow DLSZ School Rules, NO STYRO policy, Carbon Neutral advocacy, and CLAYGO at all times.
9. Submit the list of participants including the moderators and adult leaders to SCAO 2-3 days before the event.
10. On Visitors: Write a letter to the Campus Services Office Head or to the Director for Administrative Services noted by the SCAO Head. The security shall have the list of visitors coming, 2-3 days before the approved activity for security purposes.
11. Emphasize proper decorum and proper attire to the participants.
12. Evaluate the activity.
13. Send soft copies of photos to SCAO.
14. Do include the other requirements below for in-reach
14.1 Reservation of venue (online- Physical Facilities Office) and equipment (at the LRC Non-print)
14.2 Reservation of transportation
14.3 Reservation medicine kit from the clinic
Club activity periods are graded and are held on the first three Tuesdays of each month for the Grade School and the first three Thursdays of each month for the High School.
1. CLUB FAIR
Rationale
Over the years, the Student Clubs and Activities Office with the assistance of the Grade School and High School – Student Representative Coordinating Council had been promoting the different clubs and organizations through the Club Promotion where the clubs and organizations are presented to the students to choose the right club that will best suit their interests. Last A.Y. 2104-2015, SCAO decided to change the format of Club Promotion into a Club Fair which is more relaxed, unconventional, festive, and out-of-the-box experience that will surely help the students to choose the appropriate club for themselves. The set up will be similar to a funfair where a table / booth is assigned to a club that the club moderator and/or club members will use to advertise their club.
Objectives
1. To assist the students in choosing the appropriate club suited to their interests
2. To promote the different clubs and organizations that can improve student skills and talents
3. To offer a more relaxed, unconventional, and out-of-the-box experience that can help the students in right decision making
4. To enhance the holistic formation of the students through membership in the different clubs and organizations
5. To live the Lasallian Core Values of FAITH, ZEAL for SERVICE, and COMMUNION in MISSION through the various club activities and formation
6. To transform students into a Lasallian Christian achiever for God and country
Date and Venue
Club Fair is scheduled in the month of July for Grade School and High School the Sports Pavilion.
Guidelines
Before the fair:
1. Letter to parents with attached club preference form and list of clubs will be provided by SCAO. Parents are expected to assist their child in choosing three clubs.
2. All students from Grade 3 to 4th Year High School are required to join a club of their interests provided that they will successfully pass the qualification/requirements (if there is any).
During the fair:
3. A separate area at the Sports Pavilion will be provided for the Grade 3 and Grade 4 students while Grade 5 to 4th Year high school will join the Club Fair. They will go around the Club Fair Area during the designated time to scout for the clubs that will best fit their interest. Each level will be given allotted time to look for a club using their Club Preference Form. After the given time expires, they are expected to return to their assigned area.
Note: Grade 1 and Grade 2 moderators/advisers may use the first club meeting for their introduction and initial activities.
4. Students are encouraged to decide their chosen club before the Club Fair ends.
5. Students will register their names on the club registration booth to make their application valid.
6. Certificates and special tokens will be awarded to the most creative, most organized, and most participated (no. of club members who helped in the preparation) club/booth.
After the fair:
7. After two days, they will check if their names are listed on the posted Club lists along Gate 2 Covered Walk. Grades 3 and 4 lists will provided by their respective advisers.
8. In case their names appear more than once on any of the club lists, they will have to choose their final club and inform the moderator of the club they have chosen on the next club meeting.
9. In case their names do not appear on any of the club lists, they will inform/inquire the SCAO’s Information Desks located at Gate 2 Covered Walk before the club time ends.
10. They will be given a list of clubs that they can still apply for on or before the third meeting.
11. They will have to make their final choice on or before the second club meeting. After they have found a club, they will submit their Club Preference Form to their Club Moderator on the third club meeting (finalization of membership).
12. A Club Membership Form will be given to them by the moderator/s to be accomplished and to be submitted to their Homeroom advisers.
13. An Attendance Card will also be given which will be signed by their respective club moderator every meeting. Safekeeping of the Attendance Card is highly encouraged. Lost Attendance Card should be reported to the Student Formation Officer. (For High School only)
2. CLUB MODERATORS' SPECIFIC FUNCTIONS
Submission of Required Documents
1. Submits the Club Activity Design (CAD) with club name, rationale/descriptions and plan of activities for three terms: 1st Term CAD due two weeks before the Club Fair, 2nd Term CAD due before the end of 1st Term, and 3rd Term CAD due before the end of 2nd Term;
2. Submits soft copy of final list of members, a day after the third club meeting. List must include the student number, complete name, level and section of the members;
3. Prepares and submits Summary of Activities/Club Kit every end of the term with:
3.1. Name of Club and short description
3.2. By-Laws/Constitution
3.3. Moderator’s Profile
3.4. List of officers
3.5. List of members/Membership Roster
3.6. Activity Designs
3.7. Attendance sheet every meeting
3.8. Minutes of the meeting/List of accomplished activities per club meeting (c/o Club Secretary)
3.9. Memos, letters, certificates/ awards (optional) & other pertinent documents
3.10. Output/ pictures
3.11. Grades of members
3.12. Reflections of students and/or moderator per activity and/or per term
3.13. Evaluation: weakness & strengths of the club, accomplishments and recommendations (after a year)
4. Submits Best Club Member to SCAO on the 2nd club meeting of the third term.
Club Supervision
5. Promotes his/her own club during the Club Fair (considered first club meeting) with the assistance of its members/SRCC;
6. Participates in seminar/workshops and meetings conducted or organized by the SCAO;
7. Coordinates with the SCAO Head and provides activities if absent during club time;
8. Initiates and supervises the elections of officers of the club/organization;
9. Monitors the attendance of the officers and members by signing the Club Attendance Form (for HS) and by using the attendance sheet every club meeting;
10. Collects and signs the Club Membership Form of the members on the third club meeting (finalization of members);
11. Coordinates the planning and schedule of major activities/output/outreach of the club with the SCAO Head;
12. Sends information to parents regarding the club requirements, significant events in his/her club, attitude or performance of students;
13. Encodes club grades on time and double checks club grades of members in class composites;
14. Plans, strictly supervises and evaluates activities of the club with officers/ members;
Empowering the Club Officers and Members
15. Monitors the involvement and participation of the officers and members in the club activities;
16. Makes sure that the club he/she is handling collaborates with other clubs for the output or collaborates with the academic coordinator during their subject area activities;
17. Helps his/her members in planning inreach/outreach activities;
18. Involves parents in club activities, in coordination with Parents Association and SCAO;
19. Involves the members/officers in planning the Activity Design per term.
3. ACTIVITY GUIDELINES
a. Club Meetings
Membership
- Membership in a club and active participation in its activities are required of all students. The students should consistently attend their club.
- Each club shall have at least a minimum of 25 and a maximum of 35 members per moderator.
- (lLOWER GRADES) Students are expected to attend their assigned Rainbow Club for three terms: Tippy Toes, Samu’t Sari, and Little Chefs. Each student becomes a permanent member of the Rainbow Club starting the first meeting.
- Students who cannot be accommodated in the club of their first choice shall be advised to go to the club of their second or third choice.
- Each student shall permanently be a member of a club after the SECOND meeting of the first term. Change of clubs during the school year shall not be entertained.
- Students are expected to attend their chosen club for the entire year.
- Membership in two or more clubs is highly discouraged.
Schedule (subject to change)
- Club period shall be at 1:00-2:00 PM for Grade 1 and at 1:20-2:20 PM for Grade 2 every first three Tuesdays of each month.
- Club period shall be at 1:20-2:20 PM for Grade 3 and at 2:50-3:45 PM for Grades 4-6 every first three Tuesdays of each month.
- Club period for High School shall be at 3:15-4:15 PM every first three Thursdays of each month
Attendance
- Students’ attendance shall be checked and strictly monitored by the moderators every meeting. For high school, attendance cards must be signed by the moderators every club meeting.
- Students are expected to be in their respective club venues in the entire duration of every meeting. Those caught loitering shall be subject to appropriate sanctions.
- The school rules on attendance and punctuality as stipulated in the handbook shall apply during club/activity periods.
- Moderators’ attendance shall be monitored by SCAO through the SRCC officers. Change of venue without prior notice to SCAO is highly discouraged.
Grading System
1. Club activities are graded.
2. A rubric for the basis of grades is provided to all moderators.
3. The following are the components:
Performance - 35%
Behavior - 30%
Attendance - 20%
Promptness - 15%
Total - 100%
4. Below are the numerical grades with their letter equivalents:
A (95 - 100)
Am (90 – 94)
Bp (85 - 89)
B (80 – 84)
Bm (75 - 79)
C (70 - 74)
D (65 - 69)
*C and D are failing grades
Requirements
- Each club member should bring the required materials to be assigned by his/her club moderator during the club meeting.
- Each club member should comply with the required club output to be assigned by his/her moderator at the end of each term.
- Each club member should behave properly at all times.
- Each club member is encouraged to participate actively in the inreach or outreach activity of his/her club.
- Club members are encouraged to suggest possible club activities and output to their moderator within the academic year.
- Each club member should accomplish his/her Attendance Card every meeting (HIGH SCHOOL).
Venue
- Moderators and their respective members must meet at their designated venue.
- Moderators should inform the SCAO Head for a change of venue.
b. Seminars, Workshops and the Like
1. Write a letter addressed to the SCAO Head or provide the SCAO Head a copy of the invitation from the organizers.
2. Accomplish the Activity Plan Sheet (3 copies) and Parental Consent Form (templates shall be given by the SCAO Head).
*Upon approval, Parental Consent Forms shall be given to students at least 3-4 days before the activity or earlier, to have more time for collection/confirmation.)
3. Do include the other requirements below:
3.1. Reservation of venue (online reservation – Physical Facilities Office) and equipment (at the LRC Non-print)
3.2. Reservation of transportation, if needed (Trip Ticket and online reservation – CDSO)
3.3 List of participants (complete name, grade/year level and section)
4. Be with the students the whole duration of the activity. No moderator, no activity.
5. During an approved activity, an adult leader may be tapped to give assistance to the moderator (optional). The moderator will be the one to choose the adult leader. The moderator is expected to orient the adult leader/s about the whole activity.
6. Coordinate with the Finance Department to open a depository account after the schedule/collection of fees is approved by the LFMD Director and the Principal.
7. Follow DLSZ School Rules, NO STYRO policy, Carbon Neutral advocacy, and CLAYGO at all times.
8. The list of participants including the speakers, guests, moderators and adult leaders shall be submitted to SCAO and CSO.
9. On Visitors: Write a letter to the Campus Services Office Head or to the Director for Administrative Services noted by the SCAO Head. The security shall have the list of visitors coming, 2-3 days before the approved activity for security purposes.
10. The moderators should emphasize proper decorum and proper attire to the participants.
11. A written report/insights/article and photos for CoPo, YO and DLSZ website are required to submit to SCAO after the event.
c. Outreach Activities
1. Coordinate with SAO regarding the proposed details of the in-reach (the date, possible number of participants and the proposed activities).
2. Seek the approval of your immediate head and principal if the outreach is scheduled during weekdays.
3. Inform the SCAO regarding the details of the outreach such as the date, possible number of participants and the proposed activities.
4. Accomplish the Activity Plan Sheet (3 copies) and Parental Consent Form (templates shall be given by the SCAO Head).
*Upon approval, parental consent forms shall be given to students at least 3-4 days before the activity or earlier, to have more time for collection/confirmation.)
5. Accomplish the trip ticket for transportation.
6. Reserve medicine kit from the clinic.
7. Submit the names of the adult leader/s who will assist the moderator. The moderator will be the one to choose the adult leader/s. He/She is expected to orient the adult leader/s about the whole activity. The moderator is expected to be with the students the whole duration of the activity. No moderator, no activity.
8. Coordinate with the Finance Department to open a depository account after the collection of fees is approved by the LFMD Director and Principals.
9. Follow DLSZ School Rules, NO STYRO policy, Carbon Neutral advocacy, and CLAYGO at all times.
10. Submit the list of participants including the moderators and adult leaders to SCAO and CDSO.
11. Emphasize proper decorum and proper attire to the participants.
12. Evaluate the activity using outreach/in-reach evaluation form from SAO.
13. Send soft copies of photos to SCAO.
d. In-reach Activities
1. Coordinate with SAO regarding the proposed details of the in-reach (the date, possible number of participants and the proposed activities).
2. Seek the approval of your immediate head if the in-reach is scheduled during weekdays/class hours.
*Upon approval, parental consent forms shall be given to students at least 3-4 days before the activity or earlier, to have more time for collection/confirmation)
3. Inform the SCAO Head of the details.
4. Accomplish the Activity Plan Sheet (3 copies) and Parental Consent Form (templates shall be given by the SCAO Head).
5. Do include the other requirements below:
5.1. Reservation of venue (online reservation – Physical Facilities Office) and equipment (at the LRC Non-print)
5.2. Reservation of transportation
5.3. Reserve medicine kit from the clinic
6. Submit the names of the adult leader/s who will assist the moderator. The moderator will be the one to choose the adult leader/s. He/She is expected to orient the adult leader/s about the whole activity. The moderator is expected to be with the students the whole duration of the activity. No moderator, no activity.
7. Coordinate with the Finance Department to open a depository account after the schedule/collection of fees is approved by the LFMD Director and Principals.
8. Follow DLSZ School Rules, NO STYRO policy, Carbon Neutral advocacy, and CLAYGO at all times.
9. Submit the list of participants including the moderators and adult leaders to SCAO 2-3 days before the event.
10. On Visitors: Write a letter to the Campus Services Office Head or to the Director for Administrative Services noted by the SCAO Head. The security shall have the list of visitors coming, 2-3 days before the approved activity for security purposes.
11. Emphasize proper decorum and proper attire to the participants.
12. Evaluate the activity.
13. Send soft copies of photos to SCAO.
14. Do include the other requirements below for in-reach
14.1 Reservation of venue (online- Physical Facilities Office) and equipment (at the LRC Non-print)
14.2 Reservation of transportation
14.3 Reservation medicine kit from the clinic